Why "8 loads, 283 tonnes" is costing you money
At the end of a busy day, a driver writes down a summary: 8 loads, 283 tonnes, Severn Street to Site A. It's tidy. It's also where the money leaks out.
The problem with summaries
Your supplier doesn't bill you in summaries. They bill you per weighbridge docket — one line per load, each with its own tonnage. When your record is a single 283-tonne total and theirs is eight separate dockets, matching them is guesswork. A 2-tonne over-charge on three of those loads disappears into the total, and you pay it.
Multiply that across every truck, every day, every supplier, and the leak is real money.
Capture each load, match each docket
The fix is to capture what actually happened: each load, with its exact tonnage and docket number, as the driver does it. Then reconciliation becomes simple — every supplier docket line matches a single load by docket and weight, and anything outside tolerance is flagged before you pay.
- Drivers tap "add load", enter the weight and docket — even photograph the docket — from the cab.
- The office sees the day roll up automatically: total loads, total tonnes, exact detail underneath.
- Reconciliation lines up supplier bills to individual loads, colour-coded by status.
It pays for itself
You invoice your customer on the totals — that hasn't changed. But now the totals are built from reality, and every supplier dollar is checked against a real load. That's the difference between hoping the bill is right and knowing it.